EXECUTIVE POSITIONS

(elected annually)

Your Executive - July 2011 to June 2012

POSITION	NAME	DUTIES (click for description)
PRESIDENT:          (eve)	Glenda Penner	President Description
CO-PRESIDENT:     (day)	Carol MacNamara	Co-President Description
VICE PRESIDENT:  (eve)	Karen Thorstensen	Vice President Description
CO-VICE PRES.:     (day)	Linda Poppy	Co-Vice President Description
SECRETARY:          (day)	Pam Sutherland	Secretary Description
TREASURER:          (day)	Pat Hopkins	Treasurer Description
PAST PRES.:          (day)	Linda Arksey	Past President Description

 

Our Past Presidents

 

 

EXECUTIVE POSITION DUTIES

 

The following are the Guild's Executive positions and their related duties.

 

PRESIDENT

1. Chairs the Guild meeting (day or evening, whichever she/he was elected to), co-ordinating with the Co-President to facilitate the flow of information.
2. Convenes and chairs the executive meeting.
3. Prepares the agenda for the general meeting she/he chairs and all executive meetings.
4. Convenes and chairs the AGM and ensures that adequate notice is given to members.
5. Ensures Guild budget is formulated, accepted and implemented.
6. Is responsible for the general management of the Guild.
7. Is responsible for keeping the Guild mailbox key and collecting the mail.
8. Is responsible for ensuring that the papers necessary for the Guild to maintain their non-profit status are filed with the regulatory government office in Victoria, B.C.
9. Has signing authority for cheques
10. Writes message for each newsletter published.
11. Represents the Guild at functions but can appoint another Guild member in her/his stead.
12. Is responsible for the continuity of the Guild.
13. Is responsible for the meeting room availability.

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CO-PRESIDENT

1. Chairs the opposite Guild meeting to the President during the 1st year of their 2 year term.
2. Responsible for general and acting management of the Chapter opposite to that of the president.
3. Keeps the President informed of activities, concerns and projects of the Chapter opposite to that of the president.
4. Ascends to the Presidency and all it entails in the second year of their term.
5. Prepares an agenda for the meeting she/he chairs.
6. Has signing authority for cheques.
7. Writes message for each newsletter published.

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VICE PRESIDENT

1. Chairs the Guild meeting when the President cannot attend.
2. Has signing authority for cheques.
3. Attends functions that the President is unable to attend.
4. Co-ordinates and oversees the extracurricular activities of the guild meeting, including the hanging of the guild banner.

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CO-VICE PRESIDENT

1. Chairs the Guild meeting when the Co-President cannot attend.
2. Has signing authority for cheques.
3. Co-ordinates and oversees the extracurricular activities of the guild meeting, including the hanging of the guild banner.

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SECRETARY (Executive Meetings)

1. Keeps the minutes of the Guild meeting of her/his Chapter.
2. Composes correspondence of the Guild when required.
3. The secretary will keep minutes of the executive meeting.
4. Provide copies of said minutes of the Executive meeting and the Guild meeting of her/his Chapter when requested.
5. Has signing authority.
6. Maintains an updated version of the Constitution & Bylaws and Policy and Procedures and ensures that copies are available for the membership.

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TREASURER

1. Monitors and deals with the Guild finances.
2. Shall receive monies paid to the Guild and oversee deposits, collections and disbursements of monies.
3. Produces a Treasurer‟s report to each Guild meeting and the executive meeting.
4. Has signing authority and issues cheques to pay Guild liabilities.
5. Composes and presents a proposed budget at the Guild AGM.
6. Provides copy of budget for members.
7. Attends the budget meeting.
8. Keeps the accounts in such a way that they may be produced when requested.
9. Will provide the financial books, at the direction of the Executive, for an internal review.

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PAST PRESIDENT

1. Is responsible for advising the current President of all matters concerning running of the Guild.
2. Forms and chairs the nominating committee for elections. Committee should consist of no less than 3 members.

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